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Professional contract templates and documents to protect both shippers and carriers in freight transactions

Freight Load Agreement Contract Template

A comprehensive, professionally drafted contract template for freight load agreements between shippers and carriers. This legally binding document protects both parties and clearly defines responsibilities, payment terms, liability, and dispute resolution procedures.

What's Included:

  • Complete party information (Shipper & Carrier details, DOT/MC numbers)
  • Detailed load specifications (Origin, destination, commodity, weight, dimensions)
  • Equipment requirements (Dry van, reefer, flatbed, etc.)
  • Rate and payment terms (Base rate, fuel surcharge, detention, payment schedule)
  • Carrier obligations (Insurance requirements, no re-brokering clause, timely service)
  • Shipper obligations (Load ready, accurate description, timely payment)
  • Insurance and liability provisions (Claims process, limitation of liability)
  • Dispute resolution procedures (Mediation and arbitration clauses)
  • Special provisions (Temperature control, hazmat, loading requirements)
  • Signature blocks with legal validity statement

📥 Download Fillable Contract:

FILLABLE WORD DOCUMENT: Download the .docx file to fill out digitally in Microsoft Word, Google Docs, LibreOffice, or any word processor. You can type directly into the fields, check boxes, add signatures, and save your work.

Convert to PDF: After filling out the DOCX, you can easily save/export it as PDF from any word processor if you need a PDF version.

📄 Download Fillable DOCX 👁 Preview Contract Online ⚠ Important Legal Information

Important Information

This template is provided for convenience only. It is not legal advice, and you should consult with an attorney to ensure it meets your specific needs and complies with applicable laws in your jurisdiction.

Both parties should carefully review and modify the template as needed before signing. Consider having an attorney review the agreement, especially for high-value loads or unique circumstances.

The Freight Load Board platform is NOT a party to any agreements created using this template and bears no responsibility for disputes, breaches, or claims arising from its use.

How to Use This Template

  1. Download the DOCX file - Click the download button to get the fillable Word document
  2. Open in your preferred software - Works in Microsoft Word, Google Docs, LibreOffice, or any word processor (all free options available)
  3. Fill in all required fields - Complete all party information, load details, rates, and payment terms. Fields are clearly marked with underscores
  4. Check the checkboxes - Select appropriate equipment types, payment methods, and other options by typing [X] in the boxes (☐)
  5. Review all sections carefully - Ensure all terms are accurate and acceptable to both parties before proceeding
  6. Customize as needed - Modify sections to fit your specific situation (we recommend having an attorney review significant changes)
  7. Both parties sign - Add signatures and dates. Electronic signatures are valid and binding under applicable law
  8. Save the completed document - Save as DOCX for easy editing, or export as PDF for final version
  9. Share with the other party - Email or share the document via your preferred method
  10. Keep copies - Both shipper and carrier should retain signed copies for their records
  11. Provide insurance proof - Carrier must provide insurance certificates to shipper before pickup
  12. Attach to BOL - Reference this agreement on the Bill of Lading for the load

Frequently Asked Questions

Is this contract legally binding?

Yes, when properly completed and signed by both parties, this contract is legally binding. Electronic signatures are valid under the Electronic Signatures in Global and National Commerce Act (ESIGN) and the Uniform Electronic Transactions Act (UETA).

Do I need a lawyer to use this template?

While this template is comprehensive, we recommend consulting with an attorney for high-value loads, unusual circumstances, or if you have specific concerns. A lawyer can help customize the template to your needs and ensure compliance with state laws.

Can I modify the template?

Yes, you can and should modify the template to fit your specific situation. However, both parties must agree to any changes, and significant modifications should be reviewed by legal counsel.

What insurance is required?

The template requires carriers to maintain minimum $1,000,000 cargo insurance and $1,000,000 auto liability insurance. Proof of insurance must be provided before pickup. Higher coverage may be negotiated for high-value loads.

What happens if there's a dispute?

The contract includes a dispute resolution process: first attempt mediation, then binding arbitration if mediation fails. This typically provides a faster and less expensive resolution than going to court.

Can the carrier re-broker the load?

No. The template includes a strict no re-brokering clause, meaning the carrier must haul the freight themselves using their own equipment and drivers, unless written consent is obtained from the shipper.

What if the load is damaged or lost?

The carrier is liable for loss or damage during transit. Claims must be filed within 60 days of delivery. The carrier's liability is limited to the actual value of goods or $100,000, whichever is less, unless higher value is declared and agreed upon.

Is the platform responsible if something goes wrong?

No. The platform is a marketplace that connects shippers and carriers. The contract is between shipper and carrier only. The platform bears no responsibility for payment disputes, cargo claims, delays, or any other issues arising from the agreement.

What payment terms are standard in the industry?

Payment terms vary. Common options include: COD (Cash on Delivery), Net 15 days, Net 30 days, or Quick Pay (1-2 days for a small fee). The specific terms should be negotiated and agreed upon by both parties before signing.

Should I use this for every load?

Using a written agreement for every load is highly recommended, especially when working with new carriers or shippers. It protects both parties and reduces the risk of disputes. Many industry professionals consider it a best practice.

Additional Resources

Looking for more information? Check out these helpful resources: